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Assign education and track your team's engagement

Create assignments, send reminders, and read the engagement dashboard

Violet lets organization admins assign education to their team and follow engagement in real time — courses completed, hours of learning, CE/CME credits earned, and who still needs a nudge. This article covers creating assignments, sending reminders, and reading the engagement dashboard.

Where to find it

In the left-hand navigation, select My organization > Education. You'll see two pages:

  • Education engagement — completions and learning metrics across your whole team.
  • Assignments — education you've assigned, with per-assignment progress.

Create an assignment

  1. Go to My organization > Education > Assignments.
  2. Click Create assignment. (If you don't see this button, assignment management may not be enabled for your organization yet — contact support@joinviolet.com and we'll set it up.)
  3. Fill in the assignment:
    • Collection or Course — start typing to search Violet's catalog; each result is labeled Course or Collection.
    • Assign to user (optional) — pick a specific person, or leave it empty to assign to your whole organization.
    • Start date — defaults to today.
    • End date (optional) — when the assignment should be completed.
    • Reminder email send date (optional) — schedule an automatic reminder email between the start and end dates.
  4. Click Create. Assigned users are notified by email.

Create Assignment

Track an assignment's progress

The Assignments table shows every assignment with its Type (Course or Collection), Start date, End date, Status (Active or Inactive), Assignees, Completions, and % complete.

  1. Click an assignment (or its Actions menu > View) to open the assignment details.
  2. Review the Engagement metrics tiles: assigned users, completions, incomplete, and completion percentage.
  3. Scroll to the Users table to see each person's status — Completed, Started, or Not started — with their completion date. Filter by user type, completion status, or onboarding status to focus the list.

Assignment View 1

Assignment View 2

Send completion reminders

  1. From the Assignments table or the assignment details view, open Actions and click Send reminders.
  2. Confirm with Send reminders. Everyone who hasn't completed the assignment receives an email reminder.

Tip: in the assignment details view, reminders respect any filters you've applied — for example, filter to Clinical users first to remind only your clinical team.

Read the Education engagement dashboard

Go to My organization > Education > Education engagement for the organization-wide view:

  • Metric tiles — courses (or collections) completed, hours learning, average course rating, and CE/CME credits earned.
  • Course view / Collection view toggle — flip the whole page between individual courses and curated collections.
  • Filters — by course or collection name, user name, user type (clinical / non-clinical), date range (last 30 days through all time), and community of focus.
  • Completions table — each row shows the learner, the course or collection, publisher, completion date, hours, and the communities the education focuses on.

Export engagement data

Click Export CSV on the Education engagement page to download the filtered completion data — useful for compliance records or sharing with leadership. Individual assignments can also be exported from their Actions menu.

Related articles

  • Adding and managing your team on Violet
  • Understanding your organization's inclusivity data and reports